Qualified Statutory Guidance
For Discerning Corporations.
Under Section 235 of the Malaysian Companies Act 2016, every Sdn Bhd must maintain a licensed, resident Company Secretary. At Ariez Management, we don’t just fill a legal requirement—we actively secure your company's regulatory health, corporate integrity, and shareholder transparency.
Failing to lodge Annual Returns within 30 days of your incorporation anniversary triggers immediate compound penalties from SSM affecting all named directors.
Fully Managed Secretarial Framework
Company Incorporation
Complete setup of your Private Limited Company (Sdn Bhd) via the SSM MyCoID portal. Includes checking name availability, drafting the Company Constitution, and organizing initial Board meetings.
- ✔ Name Application Fee Included
- ✔ Issued Share Capital Setup
- ✔ First Directors' Resolution
Named Secretary & Reg. Office
Provision of a qualified, licensed resident Company Secretary to satisfy Section 235 requirements. We also provide a registered office address to receive official Government and SSM correspondence.
- ✔ Statutory Book Safekeeping
- ✔ Official Address Maintenance
- ✔ Regular SSM Liaison
Annual Return Submissions
Drafting, signing, and lodging your corporate Annual Returns with SSM. This process documents updates to shareholders, directors, and capital structures to ensure ongoing regulatory compliance.
- ✔ Year-Round Deadline Tracking
- ✔ Document Lodgement Fee Mgmt
- ✔ Compliance Declarations
Board & General Meetings
Drafting official notices, setting agendas, and preparing structured corporate minutes for Annual General Meetings (AGM), Extraordinary General Meetings (EGM), and regular Board sessions.
- ✔ Circular Resolutions Drafting
- ✔ Attendance Logs Registry
- ✔ Minutes Book Authentication
Beneficial Ownership Setup
Identifying, updating, and filing details of ultimate beneficial owners (UBO) to keep company records fully compliant with current SSM anti-money laundering regulations.
- ✔ Regular Ownership Reviews
- ✔ Data Entry on SSM Portal
- ✔ Statutory Register Updates
Corporate Restructuring
Managing transitions like share transfers, allotment of new shares, changing company directors, updating bank signatories, and adjusting company constitutions.
- ✔ Section 51 Share Certificates
- ✔ SSM Form 58/24 Executions
- ✔ Legal Structure Advisory
The Governance Reality: Active Compliance Matrix
[ RISK ASSESSMENT EVALUATION ]
| Regulatory Event | Managed Compliance (Clean Status) | Unmanaged / Deficient Practice |
|---|---|---|
| Annual Return Lodgement | Filed within 30 days of incorporation anniversary. Maintained spotless SSM registry. | Automatic late penalties, compound notices issued to all directors, potential court summons. |
| Financial Statements Registry | Audited or exempt accounts filed within 7 months of Financial Year End (FYE). | Heavy accumulated fines up to RM50,000 under Section 259 of Companies Act 2016. |
| Beneficial Ownership Updates | UBO logged cleanly within 14 days of any internal share or capital adjustment. | Company and executive directors flagged as High Risk, restrictive corporate status. |
| Director/Shareholder Changes | Changes lodged instantly with SSM. Certified true copies issued within 48 hours. | Bank account updates frozen, investment cycles halted due to outdated MyCoID registry. |
The Secretarial Transition Process
Switching from an unresponsive or expensive secretary to ARIEZ is seamless.
Initiate Transfer Request
Provide your company details. We draft the official change of secretary resolution and resignation notices for you.
Document Collection
Our team coordinates with your previous secretary to safely retrieve your statutory registers, minutes books, and corporate seals.
SSM Lodgement Updates
We submit the change updates via the SSM portal to legally register Ariez Management as your current practitioner.
Active Supervision
Your company joins our digital compliance tracker, guaranteeing your annual returns and registers remain updated.
Secretarial & Regulatory FAQ
Secure Your Corporate Health Retainer
Protect your company from compliance audits, fines, and operational disruptions. Partner with ARIEZ today.